Stop chasing change orders, RFIs, and subcontractor schedules in three different apps. CrewPilot handles estimating, scope changes, and dispatch in one place — so you can keep building.
✓ Free to try ✓ No credit card ✓ Built for 5–50 staff
The estimating and operations layer your spreadsheet never was.
Describe the project and CrewPilot returns labor hours, materials, and phase-by-phase pricing. Edits before sending take 60 seconds, not an hour.
Open an RFI from the project file, tag it to the right phase, and CrewPilot won't let it sit unanswered. Owners see what's outstanding before the next site visit.
Scope changes mid-project get logged, recalculated, and sent to the client for digital approval. Nothing falls between the cracks of your text messages.
Plumbers, electricians, tile setters, HVAC — sequenced around your in-house crew so each trade shows up at the right time and no one is waiting.
CrewPilot builds a quantity list from the scope — studs, sheetrock, fasteners, tile — calibrated to current supplier pricing in your metro.
Status updates, schedule changes, and approval requests go out without you personally texting every homeowner. They get clarity; you get your evening back.
Built for general contractors and small construction companies running 5 to 50 staff.
Kitchen remodel, 220 sqft, mid-range finishes, 8-week timeline. Takes 30 seconds.
Phase-by-phase breakdown with labor, materials, and margin built in — calibrated to construction rates and material costs in your metro.
Most GCs go from blank page to sent proposal the same day — versus losing the weekend to the spreadsheet.
Trade-specific estimating guides for the most common line items in residential construction bids.
Takeoff, labor by phase, lumber waste, and hardware — what a defensible framing estimate covers.
Tear-off, underlayment, flashing, ventilation, and labor by pitch — the full line-item structure for roofers.
Hang labor, three-coat taping, corner bead, texture, and the finish level — priced by the actual phases.
Everything you need to know about running estimating, RFIs, and crew ops in CrewPilot.
When scope changes mid-project — switch to upgraded tile, add a window, re-route plumbing — CrewPilot logs the change order, recalculates the labor and material line items, and generates an updated client-facing proposal. The client gets a clean digital approval flow so there's no ambiguity about what was added and what it cost.
QuickBooks handles bookkeeping; CrewPilot handles the estimating side that QuickBooks never was built for. CrewPilot generates the original bid, breaks it into phases and cost codes, then exports job costing summaries back to QuickBooks at invoice time. You keep QuickBooks for the books; you stop using it to write up bids.
Yes. Open an RFI from the project file, tag it to the right phase and trade, and CrewPilot tracks who it's waiting on and how long it's been open. Outstanding RFIs show up in the project dashboard so they don't fall off the radar — and the client-facing view hides proprietary answers while still showing that the team is handling them.
Add your subs by trade — plumber, electrician, HVAC, tile — and CrewPilot sequences their visits around your in-house crew so rough-ins, inspections, and finishes don't overlap or sit idle waiting on each other. Subs get their own mobile view with just their assigned day and job site address; you get the bird's-eye schedule across every trade.
Yes. Describe the scope and CrewPilot's takeoff builds a material list with quantities — studs, sheetrock, lumber, fasteners, tile, paint — calibrated to your local supplier pricing. You can adjust quantities by hand and the final material cost rolls into the client-facing estimate alongside labor.
CrewPilot is built for general contractors and small construction companies with 5 to 50 staff across one or two crews — the sweet spot where Procore is overkill and a spreadsheet is too brittle. If you're running 5+ jobs a month and juggling subs, RFIs, and change orders, CrewPilot fits. Larger GCs running 50+ active projects in parallel should look at enterprise PM tools.